Bar/Bat Mitzvah Planning Timetable |
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Obtain date from Temple/Synangogue. |
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Set your budget. |
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Decide on the type of event you want (day, evening, formal
etc.). |
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Estimate number of guests and book reception hall or
caterer. |
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Book the photographer/videographer. |
| 1 1/2 Years Before the
Event |
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Book the band or DJ. |
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Decide on your party theme/color scheme. |
| 6-12 Months Before the
Event |
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Your child will start learning his/her Torah
portion. |
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Talk to florists about prices and floral designs. |
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Decide on centerpieces/balloon designs. |
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Start looking at invitation desings and
prices. |
| 6-8 Months Before the
Event |
|
Book hotel block for out-of-state guests. |
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Start clothes shopping. |
| 3-6 Months Before the
Event |
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Order or design your sign-in board and guest book. |
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Order favors. |
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Order yarmulkes. |
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Order your invitations. |
| 3 Months Before the
Event |
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Finalize the guest list. |
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Make a hotel packet for out-of-towners. |
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Try to make your final selections on clothing and
accessories. |
|
Buy stamps. |
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Have completely assembled invitations weighed to ensure correct
postage. |
|
Find calligrapher. |
| 6-8 Weeks Before the
Event |
|
Mail the invitations. |
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Make up a song list for the DJ/band. |
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Make appointments with florist/balloonist and place
order. |
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Make hair stylist and manicure appointments. |
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Have final fittings done for clothing. |
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Arrange catering for brunch. |
| 2-3 Weeks Before the
Event |
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Choose people for aliyot and honors. |
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Choose the people to be honored for the candle lighting ceremony and write
poems. |
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Meet with DJ/band and make sure they know the candle lighting
songs. |
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Do guest seating arrangements and send to the reception
hall. |
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Order food for Kiddush or Oneg Shabbat. |
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Make sure arrangements are complete with centerpieces, balloons, sign-in
board etc. |
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Write prayers or speeches. |
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Send final instructions to
photographer/videographer. |
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Pay all synagogue fees. |
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Take formal pictures and pictures on Bimah. |
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Meet with caterer for final guest count. |
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Make arrangements to get your guests from the airport to the
hotel. |
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Confirm your brunch arrangements. |
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